Purchasing Assistant Jobs In Electra Group Dubai 2024

 Electra, a leading name in procurement solutions, is currently looking for a Purchasing Administrative Assistant to join their team in Dubai. This position is ideal for someone with a background in procurement, administrative tasks, and excellent organizational skills. The successful candidate will work closely with the Procurement Manager, assisting in the central procurement activities for Electra. If you are looking for an opportunity to enhance your career in procurement and work in a fast-paced environment, this role could be the perfect fit for you.

 Job Opening: Purchasing Administrative Assistant at Electra

Location: Dubai, Dubai, United Arab Emirates
Job Type: On-Site Procurement
Company: Electra

Key Responsibilities

The Purchasing Administrative Assistant will play an integral role in supporting the procurement team by ensuring the smooth and efficient running of all procurement processes. Below are the key tasks involved in this position:

1. Purchase Request Review and Authorization:

   • The candidate will review and action purchase requests to ensure they are processed efficiently. This includes checking that all necessary authorizations are obtained to reduce lead times and confirming the appropriateness of the specifications.
   • Any unclear or missing information in the Purchase Requests (PR) or Purchase Quotations (PQ) must be clarified with the team.

2. Timely Processing of Purchase Orders:

   • It is essential to ensure the prompt turnaround of approved Purchase Quotations (PQs) into Purchase Orders (POs), ensuring that all details are accurate and complete.

3. Sample Management:

   • Managing sample requests and continuously updating the sample library is a key responsibility. This includes maintaining proper records and communicating with suppliers to obtain product samples.

4. Vendor Negotiation:

   • The role involves negotiating with vendors on commercial terms to achieve supply efficiency and cost control.
   • Influence suppliers to meet delivery timelines, quality, health, safety, and environmental (QHSE) standards.

5. Stakeholder Engagement:

   • Work closely with stakeholders to ensure vendors adhere to ethical standards and help prevent, detect, and resolve any breaches of these standards.

6. Adherence to Service Level Agreements (SLA):

   • Ensure that SLA targets are consistently met for all major procurement processes assigned to the department.

7. Monthly Reports and Business Systems:

   • Compile essential monthly reports, including open Purchase Order (PO) analysis and the Monthly Dashboard, to track progress and performance.
   • Update and maintain accurate information in business systems to ensure optimal department performance and reporting.

8. Adherence to Procurement SOPs:

• The assistant must ensure compliance with all standard operating procedures (SOPs) related to procurement to enhance control, efficiency, and performance.

Requirements

• Strong understanding of procurement processes and administrative tasks.
• Ability to review and action purchase requests quickly and efficiently.
• Capable of managing multiple tasks such as sample requests, vendor negotiations, and report compilation.
• Strong negotiation skills to maintain supply efficiency and cost-effectiveness.
• Excellent communication skills for engaging with vendors and stakeholders.
• Ability to meet Service Level Agreement (SLA) targets.
• Understanding of ethical standards in procurement and the ability to enforce them.
• Proficient in using business systems to manage and update procurement data.

Application Process

Interested candidates who meet the qualifications and are ready to be part of Electra's growing team in Dubai are encouraged to apply. Visit the following link to submit your application:

Apply Now: https://apply.workable.com/electra-solutions/j/3ACC6848B3/

This position offers a great opportunity for professionals looking to expand their career in procurement and administrative assistance in Dubai's thriving business environment. Join Electra and contribute to a dynamic team that drives innovation and efficiency in the procurement industry!